Facilities Coordinator

Since 1977, Sojourner Center has been a safe haven from domestic violence for women and their children in Arizona. Since our founding, we have transformed lives by providing shelter and support services to more than 60,000 adults and children affected by domestic violence. We provide a broad spectrum of services to victims of domestic violence, while working with professionals in the field on education, research and advocacy with the goal of ending domestic violence.

Job Summary:

Manages the Fillmore Commons apartment/campus in a manner that supports safety to all participants, staff and others. Oversees the buildings, grounds, and overall management of any facility related repairs. Responsible for record keeping of work orders, vendor contracts, and additional funding requirements. Works collaboratively with all departments throughout the agency and provides ongoing support and crisis intervention in conjunction with case managers who work with the participants residing in the Fillmore Commons Transitional Housing Program.

Critical Tasks:

1. Ability to recognize and respond to impacts of domestic violence and trauma; leads by living the principles of trauma informed care. Handles daily participant relations as needed including crisis intervention. Provides ongoing advocacy and support to participants.
2. Ensures that Transitional Housing facilities, properties, equipment, and grounds are maintained at a high level of safety, appearance, cleanliness, and functionality.  
3. Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
4. Supervises apartment vacancies and turnovers, fills vacancies, may collect monthly program fees, supervises facility requests, and maintains the property according to housing requirements.
5. Maintains records of occupancy and inventory including occupied/vacant apartments, furniture needs for new move-ins, and status reports with apartment progress and turnovers.
6. Ensures compliance with city, state and federal reporting and housing requirements and that compliance procedures and requirements are satisfied regarding property operations.
7. Ensures proper maintenance and preventative maintenance is delivered to units and arranges any needed repairs.
8. Scheduling routine inspections and emergency repairs internally or with outside vendors.
9. Enforces the terms of Month-to-Month rental agreements. Issues notices as needed following notification guidelines using a trauma informed approach.
10. Meets ongoing with Program Managers to address the needs of transitional housing participants.
11. Collaborating with agency leadership on budgeting for facilities needs
12. Holds on-call as assigned.  

 Schedule: Some weekends and evenings may be required.

Education, Experience, and Other Requirements:

• Two or more years’ experience as a Leasing Agent, Property Manager or related field, working in the affordable housing sector.
• Strong experience in preventive maintenance and repairs.
• Ability to obtain a Level I Fingerprint Clearance Card.
• Valid Arizona Driver License, proof of automobile insurance and Motor Vehicle Record acceptable to Sojourner Center’s insurance company. Driving agency or own vehicle, including large vehicles/truck is an essential function of this position.

Physical Factors/Working Conditions:

• Stands, walks, and sits continuously throughout the day.
• Reaches, stoops, bends, lifts, carries and manipulates various materials to assist participants’ moving.
• Utilizes computer to access Internet and enter information into prepared forms.
• Travel between work locations may be required.
• Has the potential to be exposed to infectious diseases and must use Universal Precautions.
• Is required to spend time outside daily regardless of weather conditions.
• Possible physical danger due to the nature of the population served.

Other Duties:  Performs other duties as assigned.

This job description is not designed to cover or contain a complete comprehensive listing of activities, duties or responsibilities that are required of the employee.

EEO Employer

PCN#: 720-008